When considering the advantages a school management system offers, the first thing that an administrator may not consider is the benefits parents can also gain. Typically a school management system is expressly incorporated to help educational institutes streamline their administrative and financial tasks. This includes having records of all students and staff members, monitoring the growth of each pupil, optimising the process of recording school fees, marking attendance, grading assessments and more. The institute can add additional features such as transportation and extracurricular management modules if needed depending on whether it is offered by the software vendor.
Other than school teachers, parents want to ensure that their children are progressing well in school. This is especially true for K12 students, whose primary education is a vital step in building a robust educational foundation for a child’s development. In other words, a significant role of an institute is to maintain cordial relationships with all parents and advise them on how their child’s education can improve. A school management system can do just that. This article will consider how a school management system specifically helps parents whose children are enrolled in the institute.
Seven Ways A School Management System Helps Educational Institutes Be Transparent With Their Student’s Parents
Maintaining friendly relations between schools and parents can be tricky. While both parties are interested in the child’s progress in school, institutes that constantly fail to communicate with parents may be regarded negatively. If a child is not doing well, parents tend to believe that it is the teacher’s or the school administration’s fault. They often forget that a school must give equal attention to all its students and cannot provide special attention to one kid. Consider, however, if parents could constantly track their children’s performance. Any decline in their child’s educational growth will be a wake-up call for them to intervene and see what is wrong. There are other ways the school can make a parent’s life easier. This includes simplifying the routine administrative responsibilities a parent has to fulfil annually. Parents must ultimately judge which school is most suitable for their child. Thus, here are seven ways a school management system can help boost an institution’s reputation among parents.
No Need To Visit The School Occasionally
Traditionally, parents had to wait till a parent-teacher meeting or make an effort to occasionally drop by the school to discuss their child’s growth with teachers. However, an institute with a school management institute will not require parents to make constant trips to the classroom. Instead, where a school had incorporated a school management system by an advanced solutions vendor, they could provide access to an app instead of an SMS service, whereby parents can track, monitor and review their children daily.
Receive Advance Notification on Important Events At School
School events often require children to either bring some food or will need them to dress in a specific way for special occasions. While children tend to forget and remember at the last moment, requiring parents to scramble and make or buy relevant food, beverages or other material, a school management system that dispatches such notices in advance removes the hassle of such situations. This way, parents can plan and will not have to rely on their children to be responsible solely.
Get Notified When A Child is Flunking in Homework and Exams
Education is a two-way process. While a teacher is responsible for teaching lessons, a child needs to make an effort to understand. Hence, a significant part of learning is for the child to do their respective homework on time and to sit for examinations at the end of each term. Where homework is incomplete, it indicates that the student is not giving enough attention to their studies. The initial stages of a student ignoring their homework could make it challenging for the child to understand future lessons. Hence, informing parents at that stage may help redirect the student’s focus. Parents are also allowed to view the correct results of their children after each examination through the app.
Confirm Your Child Made it To School
It is common for children to take the school bus. Where the school management system offers a transportation module, parents can track the route taken by the bus to reach school. They can also receive the driver’s details and the number plate of the bus and monitor the path taken in real-time. This allows parents to know the exact time a bus will reach a specific pick-up point and make sure their child does not miss school. This way, parents can monitor their child’s journey to school and be notified of the time the child reaches school.
Making Payments Much Easier
Parents have to not only pay school fees but may have additional expenses such as boarding fees or transportation fees if they have opted for those services. Keeping note of each transaction is a tedious process. The school can easily notify parents when payments are due with the total amount that needs to be paid. Parents can simply log in to the app and view the details to see a breakdown of the fees. A school management system can also provide parents with the option of transferring fees via an online gateway. This further makes it easy for parents to verify that fees have been made as each transaction is reflected on the app profile.
Eliminating the Need to Store Important Documents Physically
A school management system helps the institute automate documentation and eliminate physical spaces that store important details. This same advantage is shared by parents, who also will no longer have the pressure to store important documents received. Instead, any payments or applications filled and submitted can be seen via the dedicated profile made for each child. An additional bonus is that schools and parents will no longer have to rely on paper for any purpose.
Faster Communication with the Administration
The difficulties of reaching the administration for small clarification are well known among parents. Having a mobile app that allows parents to constantly stay on top of things related to their children, like all types of apps, also provides the ability to contact the administration directly. Instead of calling, parents may have the option to simply use the chat box feature and get any queries or doubts clarified soon. This also removes the need to physically go to the school office for every minor inconvenience parents encounter.
A Perfect Solution For Both Parties
Education institutes have a lot to gain by implementing a school management system. Most software solutions of this kind help schools streamline all administrative tasks, from registering to marking attendance, processing salary slips, organising school events and much more. The integrated platform included in the school management systems allows all departments to communicate easily and save overall time wasted on procedures. Robust school management system software solutions help parents fulfil their responsibilities whilst truly allowing them to see how their child is progressing. In other words, not all software solutions provide this facility. Only a reliable and advanced software vendor can offer a range of benefits that will keep both parties happy. Take the time to find which vendor is most suitable to satisfy your needs and unlock the exclusive features that will increase the reputation of your institute.
