LMS implementation is not complicated as many think it is. Once you understand the importance of an LMS and find a good LMS vendor, all you need is a solid plan with clear steps for the implementation- And you can experience a smooth LMS implementation regardless of the industry you are in or your organization size.
To help you with your LMS implementation process, we sat down with our LMS solution experts to give you some tips.
Goals are important
When you start your LMS project it is essential to educate your team on the goals and final expected outcomes of the project. Therefore, you need to exactly have an idea of what the final goal for your LMS should be. Then is easier to get your entire core team on the same page as you are. To get the desired outcome you may direct following similar questions to your core team.
How will the LMS serve its purpose? Will it be focused on a single department or will it be opened to the entire company?
Analyze the existing workflow
It is essential to identify the workflow currently in place. Without understanding the current workflow and you will not be having a successful implementation. Therefore, there are key factors that you should focus in order to see that you are achieving your end goal.
- What are the areas that need improvement?
- What are the key configurations that you need to make?
- Which are the other systems that need to be integrated with the new LMS?
Next most important step is to review the vendor's specifications. Ensure that you are constantly in touch with the vendor in order to make sure that they are meeting the specific goals which are in your mind.
Prioritize, Prioritize, Prioritize!
Prioritize the key tasks in your hand. First, you must identify your deliverables. Add a time frame for your deliverables and make sure those deliverables are achieved on time hence you will have a successful LMS implementation.
Also, you must check that your learning materials are in such a format that it is compatible in the system you are implementing. Once you have properly defined your deliverables and needs you can easily streamline your processes.
It is essential that you assign three key factors of ‘What’, ‘Who’ and ‘When’.
First, you need to identify what needs to be done. This may be things from other technical requirements or hardware you will need for the system to booking a demo with a vendor. Afterward, you must clearly define who will be assigned to ensure of completion of all the tasks. Finally, it is your duty to set a specific timeline for the completion of each task.
Communication is the key
As an end process, you must define a greater communication plan that will effectively communicate among your workforce. This communication plan must include communication flow from the core implementation team to the management level and to the whole organization. Here it’s also important that you plan how often updates occur throughout the implementation. Therefore, it is imperative that you must document the communication plan to make sure that the people are accountable for their actions.
Get help from the IT department and experts
Once the implementation has been completed you must speak to your IT department to determine the following.
- How you can easily train new users on your newly created LMS?
- Which departments are accountable for post-implementation maintenance of LMS?
- Which actions need to be taken to make LMS more relevant and up to date?
Finally, you must identify of granting access and persons when it comes to editing the materials.
Keep these tips in mind for a hassle-free LMS implementation. If you are still in the ‘LMS vendor search’ phase, check out how to find a good LMS system here. You might also want to take a look at our Tigernix LMS too.