Making correct decisions at the right time are the two most important skills a manager should have. Managers all over the world work hard to achieve such perfect decision-making skills. People have been trying to build a smooth workflow by introducing various methods to monitor and analyse to make better decisions to achieve an uninterrupted workflow.
In the olden days, people used bookkeeping methods, charts, graphs, statistics, and many files to keep track of everything. They had to hire a large group of staff and make sure they were among the top talent in the market. So maintaining a functioning, highly accurate and sufficient staff to provide insight to make better decisions was not an easy task. The failure rate was high with the traditional pen to paper methods. Most businesses suffer from a lack of skilled workers to work in the offices that know how to handle jobs of that calibre. To keep the data safe, they had to maintain highly secure, physically indestructible, massive storage. The cost of real estate and the risk of losing the data was considerably high.
Advancements in technology introduced Facility Management System solutions, and it eliminated all of the limitations traditional methods had by keeping paper-based management solutions. Facility Management Systems introduces a connected space where the employees feel productive and comfortable.
What Is A Facility Management System?
A Facility Management System is a software solution that enables an organization to manage its entire maintenance program through a web-based dashboard. It facilitates the organization to manage its buildings, assets, and occupants more efficiently and effectively. By enabling innovative management, Facility Management Systems (FMS) save organizations time, money and staff.
An ideal FMS should be scalable. It should not have limits on the tasks. In other words, it should allow an unlimited number of work orders. The idea of FMS is cloud-based which means the respective personnel can access the information on the cloud from anywhere. The user interface and the system’s overall design should be simple and not confusing, which means it should be user-friendly and should have customizable fields.
What Is To Expect From A New Facility Management System
Asset Management
Assets require tedious paperwork processes to manage in a traditional setting. As company assets come with many details that need to be stored. Having it handled by an FMS. It makes it easier to keep track of all company assets, and it helps to find all the support the company has with just a few clicks. It will give a clear and comprehensive picture of all company assets. Such a system will also provide sorting and filtering options to categorise the company assets easily.
Apart from recording asset attributes, an FMS is beneficial for keeping track of all the warranty details and guarantees. Some advanced or custom-made FMS solutions provide barcoding facilities to keep track of the assets. Monitoring and providing data related performances in real-time is an essential feature of an FMS.
Preventive Maintenance
Major maintenance procedures are always disruptive to a process. Mainly because such maintenance procedures often require shutting down heavy machinery. A great deal of power, effort and expert knowledge is needed to start such machinery again. Lack of insight into how the maintenance schedules should fall throughout the machine’s lifetime will result in reduced longevity of the company’s assets and heavy and unnecessary expenditure on replacing equipment and parts, which otherwise could have been avoided.
Most importantly, having a component to monitor and manage the maintenance in your Facility Management System solution allows the operations to not depend on some of the significant assets or a maintenance schedule of such an asset. FMS provides refined maintenance schedules.
Inventory Management
Work Order Management
The talent pool is the lifeblood of any successful operation. Work order manages their line of work. It is often handled via traditional file systems which require tedious manual work but they are often prone to errors. Not only is the conventional way of managing work orders time consuming, but also the physical files going missing and having to face the consequences is a hectic scenario to face.
Facility Management System solutions come with outstanding alternatives to all of the above problems. They replace the bulky traditional systems and introduce seamless service integration through multiple devices, including smartphones and tablets, allowing the field workers easy access to all the information.
It saves time and boosts productivity by setting priorities. Introduces flexibility by creating custom workflows and ensuring ease of use with vendor assignment tools and material and cost tracking facilities. The best feature of a well designed Work Order Management facility is that it lets you pick and choose the features that work best for every process.
Vendor Management
Communication is the key when it comes to any relationship. It is the same with the vendor-business relationship too. When the vendor is directly connected to the business process through a portal, it cuts off most unnecessary delays and miscommunication. That is the purpose of a vendor management feature.
The system ensures security by providing a secure login that the company chooses. This component will give convenience to the vendor because it allows the vendor to handle their activities. They could monitor their activities, such as their work time and charges, which enables them to calculate and accurately track costs per work order.
It is also hassle-free for the company to keep track of all the vendor’s activities in one place. Work history, invoices, and other valuable data, reports, graphs, and charts to create insight are right at the fingertips.
