The complete guide for managing Training Centres

Training Centres are facilities used to educate and tone the skills of the staff of an organisation. It is a common misunderstanding that schools are training centres too, they are in a way but calling a school a training centre is very misconceiving isn’t it?  Also, another ambiguity that most people suffer from understanding is the difference between LMS and TMS. Through this article, we are hoping to clarify all these doubts and give you a thoroughgoing guide towards managing a training centre.

Let us start by stepping out of the ambiguity…

Clarification of terms and their purposes

School VS Training Centres

A school is a system that is established to educate children; they would learn something brand new or learn another stage of their prior intelligence. Traditionally, there is a teacher, a classroom, the students learning regularly. Teachers teach children how to draw, speak, behave, be safe, talk politely, and more advanced examples are students learning about physics, understanding philosophies, simplifying mind-boggling math and so forth. Learning Management Systems (LMS) are used by the school to manage data of their students, their details, curriculums, events, calendars, parent info, simply, all information that’s exclusively related to the students.

On the other hand, a training centre is more about training than learning basic life skills like at school. Training centres shape skills and familiarise a company’s human resources to work more supportively. This way, they will perform faster, better, with fewer errors and be efficient resources to the company. Therefore, a training centre can also be based in a school, but the students are human resources of the school, not the children. Training Management Systems (TMS) handle all information about the HR enrolled in the training course (Trainees) and their trainers. For example, in a school, the trainee in the training centre can be a teacher in the school or an administrative officer who works for the school. Therefore, TMS is broader than LMS; it enhances administrative efforts, including managing the LMS. Training can also be of three types, such as: 

  • Induction
  • On-the-job
  • Off-the-job

Still, confused? Click here to learn more about the disparities between schools and training centres.

Managing a training centre

Traditional training centres use ‘Instructor-led’ Training (ILT) programs to help the HR to meet corporate goals faster by mitigating and superseding in carrying out core processes than the competitors on-field. Such core processes can be identified as: 

  • Managing the finances and resources of the company
  • Researching and developing products faster and in good quality
  • Optimising operations and logistics to mitigate the company’s efforts
  • Creating an influential brand name for the company through spot-on marketing etc

But training centres that think ahead of time, or right in the hour, use a digitised version of the instructor-trainee medium which is known as ‘Virtual Instructor-led’ Training (VILT). After the upsurge of the Coronavirus, many training centres shifted from ILT to VILT since it doesn’t necessarily allow the trainer and the trainee to be in the same room, or this case in a training facility. It is always better to run a VILT program in your training centres before social distancing becomes more of a habit than a health requirement around the globe, this will need better spaces, better-conditioned training rooms and many other maintenance costs to keep your inhabitants safe and sound. Therefore, when managing a training centre, you should computerise everything not just for health precautions but because of its efficiencies too.

Is digitising confined only to the training centre’s medium of communication? Well, guess again…

Use of Training Management Systems

Training Management Systems allow businesses to streamline training efforts, data and management processes without any vexation. It is a computerised digital solution that allows training centre managers to control training sessions, manage data of trainees and trainers, mitigate complex training processes and accelerate the educating rates to mould skilful and talented trainees. Training Management systems can be designed for many purposes since they can be engineered for specific training requirements of a company. Such as:

  • Corporate Training 
  • Personalised Training
  • The use of Training Companies
  • Training for consumers of products 

What are the limitations of traditional TMS that are overcome by digital TMS?

  1. Weak training resource management problems – allocating classrooms, providing facilities and amenities that can be costly for the organisation if not carefully researched and budget allocated before initiating training sessions.
  2. Lack of collaboration since there is no link to sync all departments and HR to one another before, during or after training sessions
  3. Overwhelming administrative workload. Systems can be developed to embed a training management system as a submodule so that managers won’t have to get lost in a miscellanea or work like in traditional systems.
  4. Flawed reporting techniques- manual TMS would suffer from incompleteness, or over comprehensiveness, human errors, delays. But automated TMS is flawless and timely. Any report can be generated in real-time without any trouble for the curators, reporters and managers who are appointed to manage the training centre. 

Qualities of a reliable Training Management System

  1. Automates training session management
  2. Enables instant data handling features
  3. Increase the safety of your centre’s sensitive data
  4. Allow data transparency to permitted bodies. 
  5. Upgrading resource utilisation to your training efforts 
  6. Developed by an authentic vendor in Singapore
  7. Safe your time, effort and costs in implementing effectual training programs

Features of a reliable Training Management System

These are some of the features that authentic and well-developed software solution for training centres would inherit:

Quality sub-software to manage Trainees: HR managing tools, registration management, tools to collect feedbacks, online trainee portals

Quality sub-software to manage Administrative efforts: course and examination managing tools, finance management, tools that enable plugins such as interactive calendars, course details, schedules and more, managing resources and purchases, Reporting and analytics tools

Please note that these tools can be customised in any way that would supercharge your training managerial procedures the way you want. 

Managing training centres can be complicated without technology, which is why virtual upgrades are essential to help you manage your trainees, trainers and produce reliable HR or flexible people that can collaborate with your business without any disturbance. Proper Training management systems can help you:

  • Motivate your HR
  • Adopt HR to be dedicated to meeting company goals
  • Increase employee retention 

Which is why you have to be very vigilant in selecting the best software vendors in Singapore to help your Training Centre to perform better than all your competitors. 

Tigernix can help you here, click here to learn more about TigernixTMS Training Management System.